Have You Been Using E-Verify for More than 10 Years?
On January 1, 2016, the E-Verify Program began annually deleting transaction records that are more than 10 years old from the system at the end of the calendar year. For 2017, this means that employers will no longer have access through the system to any cases created prior to December 31, 2007. To assist employers who wish to retain these records, the Program created a new Historic Records Report that an employer can access within the system and which includes all transaction records for cases more than 10 years old. If an employer has not kept its own records, the company can download the Historic Records Report but must do so before December 31st.
While it is a best practice to record the E-Verify case verification number each individual Form I-9 to which it relates and/or attach a copy of the query results, the Program also encourages employers to retain the Historic Records Report. Human Resources should docket a reminder for the end of each December to download its Historic Records Report and keep the Report with the company’s Forms I-9.